The positions of TUG President and five other members of the Board of Directors will be open as of the TUG 2019 Annual Meeting, which will be held in August 2019 in Palo Alto, California, USA.
The TUG Directors with terms expiring in 2019: Barbara Beeton, Susan DeMeritt, Michael Doob, Cheryl Ponchin, Norbert Preining.
Continuing Directors, with terms ending in 2021: Karl Berry, Johannes Braams, Kaja Christiansen, Taco Hoekwater, Klaus Höppner, Frank Mittelbach, Ross Moore, Arthur Reutenauer, Will Robertson, Herbert Voß.
The election to choose the new President and Directors will be held in early Spring of 2019. Nominations for these openings are now invited. The term of President is two years, and the term of TUG Director is four years. An informal list of guidelines for TUG board members describes the basic functioning of the TUG board, including roles for the various offices and ethical considerations. The expectation is that all board members will abide by the spirit of these guidelines.
You can download a printable nomination form (letter-size PDF, A4 PDF) or obtain a form from the TUG office.
The TUG Bylaws provide that “Any member may be nominated for election to the Board by submitting a nomination petition in accordance with the TUG Election Procedures. Election … shall be by … ballot of the entire membership, carried out in accordance with those same Procedures.”
The name of any member may be placed in nomination for election to one of the open offices by submission of a petition, signed by two other members in good standing, to the TUG office; the petition and all signatures must be received by the deadline stated below.
Also, a candidate's membership dues for 2019 must be paid before the nomination deadline. This applies to both those who join TUG directly, and joint members of TUG and another user group; current membership status of joint members will be confirmed with the responsible authority of the other group if necessary.
Along with a nomination form, each candidate must supply a passport-size photograph, a short biography, and a statement of intent to be included with the ballot; the biography and statement of intent together may not exceed 400 words. The deadline for receipt of complete nomination forms and ballot information is 07 a.m. PST, 1 March 2019 at the TUG office in Portland, Oregon, USA. It is the responsibility of the candidate to ensure that this deadline is met. No exceptions will be made. Forms may be submitted by fax, or scanned and submitted by email to firstname.lastname@example.org; receipt will be confirmed by email. In case of any questions about a candidacy, the full TUG Board will be consulted.
Information for obtaining ballot forms from the TUG website will be distributed by email to all members within 21 days after the close of nominations. It will be possible to vote electronically. Members preferring to receive a paper ballot may make arrangements by notifying the TUG office. Marked ballots must be received by the date noted on the ballots.
Ballots will be counted by a disinterested party not affiliated with the TUG organization. The results of the election should be available by early May, and will be announced in a future issue of TUGboat and through various electronic media.
for the Elections Committee (email@example.com)
For the record, announcements, results, and other information about previous elections is available: 2017, 2015, 2013, 2011, 2009, 2007, 2005, 2003, 2001, 1999, 1997.